Maryland Bids > Bid Detail

Animal Facilites Equipment/Software Maintenance Srv

Agency: HEALTH AND HUMAN SERVICES, DEPARTMENT OF
Level of Government: Federal
Category:
  • 99 - Miscellaneous
Opps ID: NBD00159459099182958
Posted Date: Dec 3, 2019
Due Date: Dec 16, 2019
Solicitation No: NICHD-20-016
Source: https://beta.sam.gov/opp/03344...
Animal Facilites Equipment/Software Maintenance Srv
Active
Contract Opportunity
Notice ID
NICHD-20-016
Related Notice
Department/Ind. Agency
HEALTH AND HUMAN SERVICES, DEPARTMENT OF
Sub-tier
NATIONAL INSTITUTES OF HEALTH
Office
NATIONAL INSTITUTES OF HEALTH NICHD
General Information
  • Contract Opportunity Type: Combined Synopsis/Solicitation (Original)
  • All Dates/Times are: (UTC-05:00) EASTERN STANDARD TIME, NEW YORK, USA
  • Original Published Date: Dec 02, 2019 04:57 pm EST
  • Original Date Offers Due: Dec 16, 2019 09:00 am EST
  • Inactive Policy: Manual
  • Original Inactive Date: Dec 23, 2019
  • Initiative:
    • None
Classification
  • Original Set Aside:
  • Product Service Code: J099 - MAINT/REPAIR/REBUILD OF EQUIPMENT- MISCELLANEOUS
  • NAICS Code: 811219 - Other Electronic and Precision Equipment Repair and Maintenance
  • Place of Performance:
    Bethesda , MD 20892
    USA
Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a separate written solicitation will not be issued. This solicitation number is NICHD-20-016 and is issued as a Request for Quotation (RFQ). The solicitation/contract will include all applicable provisions and clauses in effect through Federal Acquisition Circular 2019-06. The North American Industry Classification (NAICS) Code is 811219 and the business size standard is $20.5m. However, this solicitation is not set aside for small business. This acquisition is being conducted using Simplified Acquisition Procedures in accordance with FAR Part 13. Eunice Kennedy Shriver National Institute of Child Health and Human Development (NICHD) intend to procure on a sole source basis with Siemens Industry, Inc. - 6435 Virginia Manor Road – Beltsville, MD a one calendar year (Period of Performance dates 1/1/20-12/31/20) preventative maintenance agreement for remote monitoring services of equipment/components and software services (in a scientific environment) for the animal facilities (Bldgs. 6B and across the NIH campus) and aquatic facilities across the NIH main campus in Bethesda, MD. Equipment and software to be maintained and monitored:

Equipment: Quantity: Serial/MDL

Modems 4 EACH 3061

Apogee Ethernet Modules 2 EACH 1156

PXC Compact 1 EACH 3213

Mechanical Equipment Controllers (MEC) 6 EACH 3528

MEC Point Blocks 5 EACH 3529

PXC Compact/Modular 4 EACH

Apogee Software 1 EACH 3516

Uninterruptable Power Supplies 5 EACH 9901

Local User Interfaces Panels 1 EACH 9902

Services to Include (not limited to)

The software services to include:

(1) Annual software updates

(2) Annual documentation updates

(3) Graphics creation

(4) Graphics backup

(5) Field Panel Database/System File Backup

(6) Control Loop Evaluation and Tuning

(7) Software Consultation

The System Performance Services to include:

(1) On-line troubleshooting

(2) Operator support

(3) System Preventive Maintenance

(4) Corrective Maintenance and Component Replacement

(5) Account Management

Emergency Service Options to include:

(1) Response Window

(2) On-Line Response

(3) On-Site Response

Documentation and Quality Assurance to include:

(1) Documentation of Service Provided

(2) Quality Assurance Program

Remote Monitoring from the Siemens Customer Center (CSC)

Siemens Service:

Siemens proprietary Software - Siemens is the sole manufacturer and servicer for the Siemens APOGEE software. Siemens APOGEE software and field panel hardware is sold serviced and updated exclusively by Siemen Industry, Inc Building Automation Division.

See Attached for detailed service coverage.

This service/maintenance agreement is needed from Siemens Industry because Siemens manufactured and installed all equipment and software in the 6B facilities and aquatic facilities across the National Institutes of Health (NIH) campus. This is necessary for the monitoring and functions for all aspects of the aquatic systems. This includes but not limited to water quality, pump function, dosing modes and temperature. All these factors maintain the health and environment of the species housed in the aquatic facilities. Therefore, it is critical that the services, etc being proposed must be able to adequately work/function with the existing equipment’s and software, etc. Any change in these factors without proper knowledge and information will cause animal death and loss of research.

The emergency remote alarm monitoring will allow remote monitoring from the Siemens service for many hours including 24 hours on weekends and holidays. Remote monitoring from the Siemens Chicago Service Center: alarms will be monitored between the hours of 4pm and 7am 365 days/year, and 24 hours/day on holidays and weekends.

Remote monitoring is necessary for any emergency alarms that are associated with the aquatic systems during the hours where husbandry staff is not on campus. These alarms will be passed onto the aquatic staff and inform them of any harmful or threatening situations that could compromise the health of the aquatic research animals. Without this monitoring, the staff would have no way to know if any system was malfunctioning or any water quality parameter was out of range during the hours that staff is not on campus. It is extremely important that we have 24-hour monitoring of our aquatic facilities. Our staff cannot always be in the rooms and a system parameter goes out of range, the room may not be checked for hours which could cause animal harm and death. Siemens Industry have created unique software and remote monitoring which is needed for the safety of the animals. This software monitors system temperatures, pH, conductivity, dissolved oxygen, proper operation of UV sterilizers, air pumps, and water pumps. If any of these points, go out of range Siemens is notified within minutes and either sends out an alarm to the office or to the on-call person after hours. The response time is very quick, and issues are usually solved without causing stress to the animals.

Siemens is the manufacturer and sole service provider for the NICHD Siemens Aquatic APOGEE InfoCenter system at the NIH. Due to Siemens Apogee System’s unique proprietary protocol, no other system can communicate with it. Siemens service/software is necessary to continue operating the existing program and to not suffer significant loss of animals and research. Also, in order not to void the current warranties, Siemens trained personnel/technicians must provide the needed service/maintenance agreement. Siemens is the only known authorized licensees US vendor that can provide the necessary replacement parts for the Apogee system hardware and software, upgrade to existing systems currently in place and has the expertise to repair this system.

The proposed contract action is for supplies or services for which the Government intends to solicit and negotiate with only one source under authority of the 41 U.S.C. 253(c) (1), FAR 6.302. Only one responsible source and no other supplies or services will satisfy agency requirements. The offeror must include a completed copy of the provision of FAR Clause 52.212-3, Offeror Representations and Certifications – Commercial Items with its offer. The provisions of FAR Clause 52.212-1 Instructions to Offerors – Commercial Items; FAR Clause 52.212-2, Evaluation – Commercial Items; FAR Clause 52.212-4, Contract Terms and Conditions – Commercial Items; and FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items – Deviation for Simplified Acquisitions applies to this acquisition. The offeror must include their Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size. The clauses are available in full text at http://www.acquisition.gov/far/. Interested vendors capable of furnishing the government with the specified services in this synopsis should submit a

copy of their quotation to the below address or via email to

robinsti@mail.nih.gov. Offers must also be accompanied by descriptive literature, delivery timeframe, warranties and/or other information that demonstrates that the offer meets all the foregoing requirements. Quotations will be due fifteen calendar days from the publication date of this synopsis or by December 16, 2019 by 9 am, EST. via email to robinsti@mail.nih.gov. The quotation must reference “Solicitation number” NICHD-20-016. Any questions must be sent via email to robinsti@mail.nih.gov and must include solicitation# NICHD-20-016 on the subject line of email. Faxed copies/responses will not be accepted.

Note: In order to receive an award, contractor must be registered and have valid/current certification for all awards in the SAM database @www.sam.gov.

Attachments/Links
Contact Information
Contracting Office Address
  • BETHESDA , MD 20817
Primary Point of Contact
Secondary Point of Contact


History
  • Dec 02, 2019 04:57 pm ESTCombined Synopsis/Solicitation (Original)

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