Issue Date: May 2, 2023
Submittal Due Date: May 30, 2023 at 4 pm
RFP Packet: DEI Audit RFP Packet

CITY OF GREENBELT
Greenbelt, MARYLAND
Request for Proposals
Diversity Equity and Inclusion
City Audit

In this RFP, the terms offeror, respondent, consultant, bidder and proposer are synonymous.

Copies of the Request for Proposal (RFP) package, including a scope of work, submission requirements, and affidavits, may be downloaded from the City’s website at
www.greenbeltmd.gov . From the home page, click on the “I want to” tab, then List and Details Pages under Advanced Components & RFP’s.

One (1) electronic and seven (7) printed copies of the sealed proposal marked “RFP” 2023-05-R, Diversity, Equity, Inclusion City Audit” must be submitted to the Finance Office Attention:

Tyra Smith, DEI Officer Administration
Greenbelt Municipal Building
25 Crescent Road
Greenbelt, Maryland 20770

Sealed proposals addressed to the City of Greenbelt, Maryland to provide a Diversity, Equity, and Inclusion City Audit will be received until 4 pm (Eastern), on Tuesday, May 30, 2023. No proposals will be accepted after that time.

The City will not accept faxed proposals. All faxed proposals will be rejected and returned.

RECEIPT AND HANDLING OF PROPOSALS

The offeror assumes full responsibility for the timely delivery of the proposal to the designated location. Proposals delivered to any other office or location will not be considered.

Sealed proposals are not publicly opened or otherwise handled so as to permit disclosure of the identity of any offeror or the contents of any proposal to competing offerors during the evaluation process. The proposals, except for information identified by the offeror as proprietary, shall be open for public inspection after the contract award.

PROPOSAL DOCUMENTS

The proposal documents are available in several ways:
Download the document by clicking here.

Visit the Administration office and pick up a proposal packet between the hours of 8:30 am and 5 pm, Monday through Friday, excluding government holidays. We are located at 25 Crescent Road, Greenbelt MD, 20770.

PRE-PROPOSAL MEETING

No pre-proposal meeting is scheduled for this project.

SUBMITTAL OF QUESTIONS

Prospective consultants are requested to submit any questions no later than 5 pm (Eastern), on May 12, 2023, to Tyra Smith, DEI Officer, via e-mail at tsmith@greenbeltmd.gov , with “DEI City Audit Proposal” in the subject line. The City will include questions and responses in the form of written Addendums, as it deems necessary.

SITE LOCATION

Primarily Greenbelt Municipal Building, 25 Crescent Road, Greenbelt, Maryland 20770.

NOTICE TO CONSULTANTS

“Pursuant to 7-201 et seq of the Corporations and Associations Article of the Annotated Code of Maryland, corporations not incorporated in the State shall be registered with the State Department of Assessments and Taxation, 301 West Preston Street, Baltimore, MD 21201 before doing any interstate of foreign business in this State. Before doing any intrastate business in this State, a foreign corporation shall qualify with the Department of Assessments and Taxation.” Bidders must supply with their bids their US Treasury Department Employer’s Identification Number as such number is shown on their Employer’s Quarterly Federal Tax Return (US Treasury Department Form No. 941). Companies located outside Maryland should call 1-410-767-1006, or e-mail: charterhelp@dat.state.md.us .

QUALIFICATIONS TO CONTRACT WITH PUBLIC BODY

Bidders must be qualified to bid in the State in accordance with Section 14-308 of the State Finance and Procurement Article of the Annotated Code of Maryland which ordains that any person convicted of bribery (upon acts committed after July 1, 1977) in furtherance of obtaining a contract from the State or any subdivision of the State of Maryland shall be disqualified from entering into a contract with the City.

DISABILITY INFORMATION

Any individuals with disabilities who would like to receive the information in this document in another form may contact the ADA Coordinator at (240) 542-2023.

W-9 FORM REQUIRED

Successful respondents are required to complete and submit a W-9 Form. The W-9 form can be accessed at: http://www.irs.gov/pub/irs-pdf/fw9.pdf?portlet=3 . It is the successful respondent’s responsibility to act upon this instruction for submitting a W-9 form. The City will not be able to process payments if this form is not completed and submitted to the Finance Department.

Issued by:

City of Greenbelt, Maryland

25 Crescent Road Greenbelt, MD 20770

Telephone: (240) 542-2034